Social and Behavioral Sciences Commons^™

The Quest For The Holy Grail: Too Many Erm Systems Are Not Enough!, Stephanie P. Hess, Caryl Ward, Margo M. Duncan, Tiffany M. Lemaistre

Charleston Library Conference

Combining punctual statistical data compilation, access to real-time order and payment information, and harmonious workflow and reporting tools in one place has long been the Holy Grail for libraries seeking a reliable means for tracking costly electronic resources. This is the tale of two academic libraries that have adopted very different types of electronic resource management systems (ERMS) to attain these goals. This proceeding will provide complementary case studies of the implementation process at Binghamton University where two commercial ERM systems are used, and at The University of Texas at Tyler where an open source ERM is utilized.

Incorporating Usability Into The Database Review Process: New Lessons And Possibilities, Ilana R. Barnes

Charleston Library Conference

In summer 2013, Purdue Libraries introduced a modified standard usability concept (heuristic evaluation, or expert review) into an existing yearly electronic resource evaluation process. Introducing more user experience parameters into the process allows librarians to record usability errors to be communicated back to database vendors or to be considered for database renewal and selection in the future at the Libraries. In total, 37 databases were reviewed by eight librarians. This proceeding will review the reported impact the internal process made on librarians’ database decisions.

Navigating The Flow Of Value Streams To The Seas Of Collection Management, Acquisitions, And Preservation, Greg W. Voelker, Richard J. W. Zwiercan, Michael Frazier

Charleston Library Conference

Our process of repairing damaged items had no clear ownership and an ever growing amorphous backlog consisting of approximately 2,800 items at the start of the process review. This backlog continues to hinder access to materials in the collection. We are currently in multistage process review which incorporates Lean methodologies to improve workflow across a number of departments. At the core of these improvements is gathering data to measure current levels of work. From that perspective, we can see where value is needed in the workflows, including areas of collection access, level of repair needed, item replacement/weeding, and meeting user/stakeholder …

Managing Journals By Committee, Edith M. Starbuck, Sharon A. Purtee, Charles P. Kishman, Kristen L. Burgess, Leslie C. Schick

Charleston Library Conference

What do you do when your serials librarian retires and there is no option to hire a replacement? You form a committee. When the University of Cincinnati (UC) Health Sciences serials librarian retired in early 2010, budget cuts required that the position be eliminated from the personnel lines. While other aspects of her position could be redistributed, rather than reassign another librarian to manage the collection development tasks, the library director decided to pool the responsibilities for serials selection, faculty contact, subscription termination, and all other tasks relative to serials collection maintenance. With varying knowledge of journal management, the committee …

The City University Of New York: 24 Colleges, 5 Boroughs, 1 Collection, Curtis Kendrick, Angela Sidman, Susan Vaughn

Charleston Library Conference

The City University of New York (CUNY) is the third largest public university system in the United States. It consists of 11 senior colleges, seven community colleges, the Macaulay Honors College, and five graduate and professional schools located throughout the city’s five boroughs.

Though they have their own budgets and report up through separate academic structures, the 21 libraries in the CUNY system are tied tightly together by shared students, shared resources, and shared systems. This paper describes how the campus libraries and the central Office of Library Services work collaboratively to build a collection of electronic resources using different …

Transforming A Print Collection, Brian Schoolar, Fred Rowland

Charleston Library Conference

We are all aware of that the rise of e-books and demand-driven acquisitions (DDA) models are affecting print collections by moving funding away from print, not to mention the squeezing effect serials inflation continues to have on print acquisitions. This is as true at Temple University as elsewhere. However, at Temple we also have the extraordinary reality of a brand new library building on the horizon. This will be a library, but our recently inaugurated president has made it clear it is not to be a $190 million warehouse for books. We know some large portion of our existing collection …

Less Is More: Origins Of University Of Wisconsin-Stevens Point Collection Assessment Plan, Thomas Reich

Charleston Library Conference

All academic libraries are undergoing changes in collections and services, with an emphasis on reorganization and assessment. For the first time in decades, the UWSP Albertson Library has started a weeding and collection assessment of our entire STACKS print holdings. Our seven-floor Learning Resource Center has a pending renovation project. We are working to weed the collection so it occupies “less” space, while at the same time striving to enhance the collection so that it provides “more” expansive densities and is up-to-date, addressing campuswide curricula changes and needs associated with program growth. This paper highlights numerous “less is more” perspectives. …

Too Little Is Not Enough, Susan Mitchell, Janet G. Padway, Joan Robb

Charleston Library Conference

The Council of University of Wisconsin Libraries (CUWL) provides a forum and structure for library information planning within the University of Wisconsin (UW) System. The Council represents UW libraries on 13 two-year campuses, 11 four-year campuses and two research campuses and engages in activities such as cooperative planning and purchasing, materials delivery, training, and more. The Council’s shared collection development budget has remained flat for a number of years, and inflationary increases have forced cutbacks. That materials budget is administered by CUWL’s Collection Development Committee (CDC).

The CDC has created and maintained a shared electronic collection for almost 15 years. …

Collection Development Policies For The Twenty-First-Century Academic Library: Creating A New Model, Steve Alleman, Daniel C. Mack

Charleston Library Conference

Collection development policies in academic libraries have traditionally addressed scope and depth of subject; which languages, geographic regions, and time periods are covered; and what formats and material types are included. However, academic library collections increasingly face new challenges that these issues do not always address. These include shrinking budgets for collections and personnel, new modes of publication and distribution of content, repurposing of library spaces to focus on users rather than physical collections, and the transition to the digital library. Future collection development policies must address emerging trends use-driven acquisition and acquisition on demand, open access, emerging models of …

Revising A Collection Development Manual: Challenges And Opportunities, Joshua M. Lupkin, Tony Bremholm, Eric Wedig

Charleston Library Conference

Collection development manuals remain highly relevant to library strategic goals, though they are often in need of revision. Staffing models and strategic goals for liaison librarians and subject specialists are evolving rapidly with collection development competing with information literacy, scholarly communication, and digital services for time and resources. In this context, it is more and more likely for important knowledge about local and general best practices to be forgotten or neglected. At the same time, many new librarians inherit collections responsibility in a market for scholarly content in unstable formats and price models. This paper outlines the experience of Howard-Tilton …

From Crisis To Opportunity: A Licensing Audit How-To, Teresa Lee, Danielle Watters Westbrook, Max King

Charleston Library Conference

In June 2013, the University of British Columbia (UBC) Library completed a 6-month project that involved the audit and analysis of over 700 licensing documents. Long overdue and the result of nearly a year of planning, the project brought about the successful implementation of an electronic resource management system, Serials Solutions’s 360 Resource Manager, and the reorganization of the UBC public-facing license permissions database.

This paper follows the evolution of the UBC license reanalysis project from its inception to conclusion and emphasizes the influence of the changing copyright environment in Canada and institutional perceptions of risk. The development and deployment …

Is There A Future For Collection Development Librarians?, Thomas A. Karel

Charleston Library Conference

With many academic libraries making use of approval plans and demand-driven acquisitions (DDA) the traditional role of the Collection Development Librarian is changing and diminishing. But is this really true? I will describe the areas of collection building and management that still need to be carried out by a librarian. I will also identify those tasks that a Collection Development Librarian no longer needs to perform. Finally, I will consider the future direction of collection building in different types of academic libraries and will suggest new roles for the library in this process.

The objective of this session is to …

All Hands On Deck: Creating Subject Guidelines, Maureen James, Donna Rose

Charleston Library Conference

Subject guidelines serve as a planning tool, a guide for selectors, and as a communication tool for library users, staff, administrators, and other libraries. The Ottenheimer Library at the University of Arkansas at Little Rock recently completed subject guidelines for most of the academic programs at the university. A team of three librarians and one paraprofessional developed a template for library selectors to use in creating subject-specific guidelines and guided the process to its completion. The poster session presenters described their role in creating the guidelines and shared their experiences working as a team. One of the completed guidelines was …

Acquiring Unique Collections: Collaborative Approaches To Metadata, Kira Homo

Charleston Library Conference

Acquisition of unique digital material is an ongoing challenge for Special Collections units—often unique digital material comes with little or no metadata associated with the digital objects. Using two ongoing projects at the University of Oregon Libraries as case studies, this paper explores strategies archivists and librarians can use to increase descriptive metadata coming in with unique born-digital collections. Library staff involved with the Latino Roots and University of Oregon Veterans Oral History projects work with the content creators, in this case faculty and students, to build collections with rich descriptive information that is relevant both to librarians and to …

This Ain’T Your Papa’S Allocation Formula! Team-Based Approaches To Monograph Collections Budgets, Scott A. Gillies, Helen Salmon

Charleston Library Conference

In 2009, the University of Guelph (UG) Library’s Organizational Renewal Initiative created new strategic teams to replace its existing liaison-based service model. The five new teams were charged with the delivery of service clusters (traditional and emerging) in alignment with the University’s academic mission. The new Information Resources (IR) team of specialist librarians and professional staff are charged with deepening their skills and engagement within specified team objectives/accountabilities, collection development, management, and assessment.

The team-based ethos of the new IR Team has reshaped how the institution allocates, budgets, and orients its work for monographic collections. Factors which have shaped UG’s …

E-Books Down Under, Tony Davies, Michelle Morgan

Charleston Library Conference

Australian libraries have been early adopters of groundbreaking e-book initiatives for the past 10 years, helping to build and shape some of the innovative models and tools we use today. There has been a significant shift to e-preferred collection policies and e-book acquisition programs (including demand-driven acquisition [DDA]) are generally substantially larger and more established in Australia than North America.

In 2006, Swinburne was the first ever library to load the full EBL catalog into its library OPAC and make all titles available for immediate access using EBL's DDA model. Evidence from University of Western Australia (UWA) shows that DDA …

Shared Print On The Move: Collocating Collections, Rebecca D. Crist, Sherri L. Michaels

Charleston Library Conference

As university libraries devote increasing portions of staff time and budget dollars to electronic resources, many are looking for cost- and labor-efficient ways of storing and ensuring access to legacy print collections. Shared print repositories have emerged as one possible solution, but setting up a shared storage system is never easy. Issues of selection, preservation, access and use, and interoperability must be resolved, but first comes one pivotal question: Where are we going to put all these books?

Collocating shared print storage is one answer. Rather than securing holdings in place, The Committee on Institutional Cooperation’s Shared Print Repository selects …

Creating A New Collections Allocation Model For These Changing Times: Challenges, Opportunities, And Data, Gregory A. Crawford, Lisa German

Charleston Library Conference

This presentation focuses on the development of a formula for potential use in allocating the collections budget for Penn State and the questions that arose during the process. The Associate Dean for Collections, Information, and Access Services charged a Collections Allocations Team to examine the development and use of a collections allocation formula. The team used a variety of methods to guide the development of the formula including a literature review, a survey of ARL Chief Collection Development Officers, and discussions with fellow selectors within the University Libraries. In addition, the Team developed other recommendations related to the allocation of …

The Women’S Library Moves: Deeds Not Words, Elizabeth Chapman

Charleston Library Conference

The move of The Women's Library Collection to the Library of the London School of Economics (LSE) has been a long project with a high public profile. Building academic and financial support and withstanding public protest, the collection finally moved in summer 2013. Managing building works, staffing transfers, and more, the project reveals the riches of this UNESCO-listed collection on Women's History which, combined with LSE's existing campaigning collections, makes a rich resource for students, researchers, and the public. The paper sets out some of the lessons learned in such acquisitions and reveals some of the stories in the collection, …

Is The Library Ready For An Emerging Field? The Case Of Veterans Studies, Marc D. Brodsky, Bruce E. Pencek

Charleston Library Conference

How can libraries and archives prepare for emerging scholarly fields that have not yet emerged? How do we know when such a “discipline” is emerging, and how might we support it?

An archivist at Special Collections and the history/social science librarian at the Virginia Tech Libraries saw signs of research interest about veterans on their campus and elsewhere. With an interest in supporting what might be considered an emerging field, both were aware of the risks of investing in materials that do not attract users. This presentation will examine their process of evaluating those risks while assessing evidence of a …

An Evolving Model For Consortial Print And E-Book Collections: Triangle Research Libraries Network, Oxford University Press, Ybp Library Services Pilot, Ann-Marie Breaux, Lisa Croucher, Teddy Gray, Cotina Jones, Rebecca Seger, Luke Swindler

Charleston Library Conference

The Triangle Research Libraries Network (TRLN) and Oxford University Press (OUP) are continuing their pilot to create a financially sustainable model for consortial acquisition of e-books coupled with needed shared print copies in cooperation with YBP Library Services (YBP). The project expands acquisitions of e-books in tandem with reductions in print, so as to move both the consortium and the university presses to a decidedly electronic environment for books that will enhance support for instruction and research across the disciplinary spectrum within an environment that is acceptable to users. This paper reports on the challenges and lessons learned in Year …

Acquisitions For Newbies, Jeff Bailey, Linda Creibaum, Kirk Gordon

Charleston Library Conference

Designed specifically for librarians new to the field of acquisitions, this preconference workshop featured an informal introduction to the basics of acquisitions librarianship from three standpoints: an acquisitions librarian, a library director with a background in acquisitions, and a regional sales manager for a key vendor to libraries for e-content and software as a solution.

The session covered a variety of issues related to the acquisition of both monographs and serials, print and e-formats, and database and backfile purchases. Discussions included similarities and differences between acquisitions and collection development (and how they can vary from library to library), ordering considerations, …

Developing A Statewide Print Repository In Florida: The Ucf Experience With Flare, Michael Arthur, Ying Zhang

Charleston Library Conference

Many academic libraries are struggling with collections size reaching or exceeding building capacity. Meanwhile, the movement of twenty-first-century libraries calls for user-centered space. The combination of these two factors has challenged libraries to identify ways to eliminate physical collections without losing access to content.

The academic libraries in the State of Florida, including the University of Central Florida (UCF), have discussed and developed plans for a shared print repository for several years. For the past few years a statewide Shared Storage Task Force was convened with representation from the state university libraries, and eventually formed the Florida Academic Repository (FLARE) …

Imagine More Space In Your Library! Weeding Bound Periodicals, Susan M. Andrews, Sandra K. Hayes

Charleston Library Conference

Texas A&M University-Commerce Libraries was out of space and needed more. When there is no possibility of adding square footage to the existing building, other options have to be considered. These space considerations, plus the fact that an increasing number of the periodicals in the Libraries’ existing print collection were duplicated electronically, made the bound periodicals area a prime target for creating space via weeding. The poster presentation that this paper is based upon examines the process that was undertaken, the criteria for deselection, and the problems that were encountered along the way and how they were addressed.

Data To Decisions: Shared Print Retention In Maine, Becky Albitz, Deb Rollins

Charleston Library Conference

Shared print initiatives are gaining visibility across the country. While the majority of programs up to this point, such as the West Storage Trust and the CIC, have focused on journals, a growing number of these cooperative ventures are exploring regional retention of both monographs and journals. The Maine Shared Collection Strategy is one such initiative.

All of a sudden, libraries seem have too much print in their stacks, much of it unused, if statistics are to be believed. The usual solution is judicious de-accessioning, aka weeding, based on various factors such as circulation, age, duplication across formats, and collection …

120 To 12: Reducing Days To Shelf With Vendor Services, Catalog On Receipt, And Automated Bibliographic Overlay Process, Sherle Abramson-Bluhm

Charleston Library Conference

Technical Services at University of Michigan underwent a major reorganization in 2007, combining the Serials and Acquisitions Division with the Monograph Cataloging Division which led to a substantial reduction in time to shelf. Resources were reallocated for the increasing electronic assets and long neglected special projects. This paper details the changes made in staffing configurations and responsibilities, as well as adjustments in workflow, including employment of vendor records for a modified EDI ordering process and utilization of shelf-ready processing for print materials. To speed items to the shelf, new acquisitions were mainstreamed and cataloging on receipt was implemented for materials …

I Hear The Train A Comin’, Greg Tananbaum, William Gunn, Lorraine Haricombe

Charleston Library Conference

In each issue of Against the Grain, Greg Tananbaum's Train column explores what is around the bend on the scholarly communications track. Lorraine Haricombe, Dean of Libraries at the University of Kansas and Chair of the Steering Committee for SPARC (Scholarly Publishing and Academic Resources Coalition), and William Gunn, Head of Academic Outreach at Mendeley, engage in a lively discussion about the transformative issues information providers, publishers, and libraries will soon be contemplating. The session is conversational in nature. No PowerPoints, no canned speeches—just two insightful industry experts talking about access, the role of the library, the state of …

Hyde Park Corner Debate, Elizabeth Chapman, Rick Anderson, Jean-Claude Guédon

Charleston Library Conference

This year’s debate tackled the issue: The Current System of Scholarly Publishing, Whereby Publishers Receive Content for Free and Then Sell It Back to Libraries at a High Price, Must Fundamentally Change. The speakers both presented their arguments, covering topics from scholarly publishing stages, pricing, open access, funding, and beyond to demonstrate the changing environments in scholarly publishing and how to approach these issues in the future.

The Long Arm Of The Law, Ann Okerson, William Hannay, Bruce Strauch, Georgia Harper, Madelyn Wessel

Charleston Library Conference

In this paper, we offer "something old, something new, something borrowed, and something blue." You decide which is which! This session heard from legal experts about topics, such as: the Supreme Court's decision at the end of March 2013 in the Kirtsaeng case; the various spillovers arising from the U.S. Department of Justice antitrust enforcement action against Apple and various e-book publishers for price fixing, including substantial settlement(s), subject to court approval; an intellectual property overview focused particularly on MOOCs; and a close look at some seemingly shifting (over time) court views about fair use, particularly transformative uses. All of …

University Presses And Academic Libraries Demystified: A Conversation, Leila W. Salisbury, Peter Berkery, Angela Carreño, Ellen Faran, Fred Heath

Charleston Library Conference

Picking up the thread from last year’s Charleston plenary on the past, present, and future of university presses, panelists engage in a structured discussion designed to demystify the behind-the-scenes workings of presses and libraries and to chart the paths to successful service to the academic community.

Each panelist opens with a brief statement, “One thing I wish everyone knew about publishers/libraries...” Discussion of these key topics will follow:

• Change is the only constant: What is something that is changing/revolutionizing your work? How does that affect your scholarly counterparts?
• Open access material: What is price access and how does the question …